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User Management

Administrator Feature User Management is available to administrators and staff members only. Regular users can manage their own profiles using the User Profile interface.

The User Management interface allows administrators and staff to create new user accounts, modify existing users, and control user access levels throughout the Iluvana CMS.

Accessing User Management

User Management is located in the Accounts section of your dashboard navigation.

Click on Accounts in the left navigation panel to expand the section
Select Users from the expanded menu
The main content area will display the user management interface
Interface Layout The user management interface uses the full dashboard width. The right panel will automatically close to provide maximum space for the user table.

User Management Table

The main interface displays all system users in a sortable table format. Each row shows key user information and indicates the user's current status.

Table Columns

  • Status Indicator - A colored dot showing account status (active users show green)
  • Name - The user's full display name
  • Username - The login username
  • Email - The user's email address
  • Level - User permission level (Admin, Staff, or User)
  • Last Login - When the user last accessed the system

Selecting Users

Click on any row in the user table to select that user. The selected row will be highlighted in blue, and the user's detailed information will appear in the right panel for editing.

Quick Selection You can quickly move between users by clicking different rows. The right panel will update immediately to show the selected user's details.

Adding New Users

Administrators and staff can create new user accounts with appropriate permission levels.

Click the blue Add User button at the top right of the user table
The right panel will expand and display the new user creation form
Fill in the required information for the new user
Choose the appropriate user level from the dropdown menu
Set a secure password and confirm it
Optionally check Send welcome email to notify the user
Click Create User to save the new account

Required Information

  • Name - The user's full display name
  • Username - Must be unique, used for login
  • Email - Must be a valid email address and unique in the system
  • User Level - Determines what the user can access and modify
  • Password - Must meet security requirements
Permission Restrictions Staff members cannot create administrator accounts. You can only create accounts with permission levels equal to or lower than your own.

Editing User Details

Select any user from the table to modify their account information, change their permissions, or update their password.

Basic Information

You can update a user's name, username, email address, and account status (active/inactive). Changes are saved immediately when you click Save Changes.

Changing User Levels

The user level dropdown allows you to promote or demote users. When increasing a user's privileges (making them an administrator or staff member), you'll need to confirm the privilege escalation by checking the confirmation box that appears.

Select a new user level from the dropdown menu
If you're increasing privileges, a confirmation box will appear
Check I confirm this privilege escalation to proceed
Click Save Changes to apply the new user level

Password Management

You can reset a user's password through the editing interface.

Click the Change Password button in the user details panel
Password fields will appear below the button
Enter the new password and confirm it
The password strength indicator will show the security level
Click Save Changes to update the password
Password Visibility Click the eye icon next to password fields to toggle between hidden and visible text for easier verification.

User Permission Levels

Iluvana CMS uses three permission levels to control user access and capabilities.

Administrator (Level 1)

  • Full system access including user management
  • Can create, edit, and delete all content
  • Access to system settings and configuration
  • Can promote users to any level including other administrators
  • Can manage all site templates and plugins

Staff (Level 2)

  • Can create and edit content pages
  • Can manage regular users (but not administrators)
  • Access to most dashboard features
  • Cannot modify system settings or promote users to administrator level
  • Can access user management but with restrictions

User (Level 3)

  • Can edit their own profile information
  • Can change their own password
  • Cannot access user management or administrative features
  • Cannot modify other users or system settings
  • Limited to personal account management only
Security Note Always assign the minimum permission level necessary for each user's role. Regularly review user permissions and deactivate accounts that are no longer needed.

Account Status Management

User accounts can be activated or deactivated to control access without deleting the account entirely.

Active Users

Active users can log in and access the system according to their permission level. Active accounts show a green status indicator in the user table.

Inactive Users

Inactive users cannot log in to the system. Their account information is preserved, but access is completely blocked. Use this feature for temporary suspensions or when users leave your organization.

Select the user you want to activate or deactivate
In the user details panel, locate the Active checkbox
Check the box to activate the account, or uncheck to deactivate
Click Save Changes to apply the status change
Immediate Effect Account status changes take effect immediately. Deactivated users will be logged out if they have an active session.

User Information Display

The user details panel shows additional information about each user account that helps with administration and troubleshooting.

Account History

  • Created - When the account was originally created
  • Last Login - The most recent successful login time
  • Last Seen - The last recorded activity in the system

This information helps administrators understand user activity patterns and identify accounts that may no longer be needed.

Never Logged In New accounts that haven't been used yet will show "Never" for login times. This can help identify accounts that may need password resets or user assistance.

Password Security Requirements

Iluvana CMS enforces password security standards to protect user accounts.

Password Requirements

  • Minimum 6 characters in length
  • Must be confirmed by typing twice
  • Real-time strength indicator shows password security level
  • Stronger passwords include uppercase, lowercase, numbers, and special characters

Password Strength Levels

  • Weak - Basic requirements met but low security
  • Fair - Moderate security with some complexity
  • Good - Strong security with mixed character types
  • Strong - Excellent security with high complexity
Security Best Practices Encourage users to choose strong passwords and consider implementing regular password change policies for sensitive accounts.